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Reprocess Note

InstaNote's Reprocess feature enables InScribe and InQuiry users to regenerate the AI processing of a document using the original speech-to-text (STT) draft created when the dictation was received, along with the InstaNote configuration of the selected document type. Since the original dictation is not reprocessed, the turnaround time for the reprocessed note is faster. This feature is especially helpful when a dictation was submitted with an incorrect document type. By utilizing the Reprocess feature, you can maintain the integrity and accuracy of your clinical documentation, thereby enhancing the quality of patient care.

Reprocess in InScribe

InstaNote documents can be reprocessed in InScribe if the dictation was previously processed by InstaNote and both the selected document type and dictator have InstaNote enabled. In addition, InScribe version 7.20.25055 or later must be installed, and the InScribe user profile must have the reprocess option enabled.

Reprocessing an InstaNote document in InScribe includes an additional enhancement not available in InQuiry. The speech-to-text (STT) draft can be edited to correct or add any parts of the dictation that were misinterpreted or omitted during the initial processing. With the updated STT draft, InstaNote will generate a more accurate and detailed note.

Reprocess InstaNote - InScribe

  1. Access the note.
    • Log in to InScribe.
    • Select the note from the queue.
  2. Verify the correct Document Type and Dictator are selected in the Info tab.
    • If the dictation was received with the incorrect document type or dictator, change these values before reprocessing the note.
  3. Review the speech-to-text draft.
    • Open the STT Draft tab and compare its contents with the dictation to verify accuracy.
    • If the content in the STT draft is incorrect or incomplete, make the necessary edits directly in the STT Draft tab.
  4. Reprocess the note.
    • Navigate to the Transcription tab in the InScribe menu.
    • Press Reprocess in the Transcription tab. Reprocess Button
    • The reprocess button will be disabled or removed if the dictation was not previously processed by InstaNote or if the document type or dictator do not have InstaNote Direct Delivery enabled.
    • Processing time varies based on the length of the note and is considered complete when the blue processing status bubbles in the text editor disappear.
  5. Review the updated note.
    • Review the reprocessed note in its entirety to confirm accuracy and completeness.
    • To revert to the previously saved version of the note, press Undo in the editor toolbar.
  6. Upload the note.
    • Complete and upload the note.

Reprocess in InQuiry

InstaNote documents can be reprocessed in InQuiry if the dictation was previously processed by InstaNote and both the dictator and selected document type have InstaNote Direct Delivery enabled.

Reprocess InstaNote - InQuiry Legacy Editor

  1. Access the note.
    • Log in to InQuiry.
    • Navigate to the given workflow folder or Search All and location the note.
    • Open the note in Edit mode.
  2. Verify the correct Document Type and Dictator are selected in the demographics.
    • If the dictation was received with the incorrect document type or dictator, change these values before reprocessing the note.
  3. Reprocess the note.
    • Press reprocess job in the toolbar. Reprocess Button
    • The reprocess button will be disabled or removed from the toolbar if the dictation was not previously processed by InstaNote or if the document type or dictator do not have InstaNote Direct Delivery enabled.
    • Processing time depends on the length of the note and is completed when the "in process" message closes.
      Processing
  4. Review the updated note.
    • Review the reprocessed note in its entirety to confirm accuracy and completeness.
    • To revert to the previously saved version of the note, press Undo in the editor toolbar or close the editing window without saving changes.
  5. Save changes.
    • Save changes by either saving or completing the note (completing the note will advance it to the next stage of the workflow).

Important Information

Changes made as a result of reprocessing InstaNote documents are not saved until Save or Complete has been pressed.
The Complete button may also sign notes, depending on their position in the workflow.

Reprocess InstaNote - InQuiry Note Editor

  1. Access the note.
    • Log in to InQuiry.
    • Navigate to the given workflow folder or Search All and location the note.
    • Open the note in Edit mode.
  2. Verify the correct Document Type and Dictator are selected in the demographics.
    • If the dictation was received with the incorrect document type or dictator, change these values before reprocessing the note.
  3. Reprocess the note.
    • Expand the ellipsis menu in the upper right corner.
    • Press Reprocess Note
      Reprocess Button
    • The reprocess button will be disabled if the dictation was not previously processed by InstaNote or if the document type or dictator do not have InstaNote Direct Delivery enabled.
    • Processing time depends on the length of the note and is completed when the "in process" message closes.
      Processing
  4. Review the updated note.
    • Review the reprocessed note in its entirety to confirm accuracy and completeness.
    • To revert to the previously saved version of the note, press Undo in the editor toolbar or close the editing window without saving changes.
  5. Save changes.
    • Save changes by either saving or completing the note (completing the note will advance it to the next stage of the workflow).

Important Information

Changes made as a result of reprocessing InstaNote documents are not saved until Save or Complete has been pressed.
The Complete button may also sign notes, depending on their position in the workflow.